Kansas Business Records



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How to Find Business Records in Kansas

Kansas Business Records

Records of incorporation, as well as Uniform Commercial Code filings, are maintained in Kansas by the Kansas Secretary of State. These records may be searched either in person or over the internet. Here are a few tips to access business records in Kansas.

What Records Are Maintained by the Kansas Secretary of State?

When a business incorporates, or forms a corporation, it is required to file documentation of its formation with the Secretary of State. This is required because corporations receive separate legal treatment, making it necessary for Kansas to keep track of which businesses qualify as corporations.

Additionally, the Kansas Secretary of State maintains UCC (Uniform Commercial Code) filings. These documents give evidence of a security interest that one party has in another party’s property as collateral for a loan. In Kansas, these documents may be accessed online but it is first necessary to obtain a password in order to view the records.

Why Would a Business Not Have Documents On File?

Not all businesses elect to incorporate. If a business has not incorporated, the Kansas Secretary of State may not have any filed information about that business. This is particularly common when individuals own businesses by themselves and operate them as sole proprietorships. Since sole proprietorships do not receive the same legal treatment as corporations, sole proprietorships do not need to file the same documentation as a corporation.

Additionally, businesses often elect to incorporate in a different state in order to take advantage of laws of that state that may be advantageous to a business. For instance, it is commonly believed that the laws of the State of Delaware are quite beneficial to businesses. For this reason, it should not be immediately assumed that a business is not incorporated, just because the Kansas Secretary of State does not possess documentation of such incorporation.

How Can I Search for Records Maintained by the Kansas Secretary of State?

Records maintained by the Kansas Secretary of State can be accessed in person or over the internet. To visit the Kansas Secretary of State’s office, the address is: Memorial Hall, 1st Floor, 120 SW 10th Avenue, Topeka, Kansas 66612-1594.

If you wish to access records online, the website for the Kansas Secretary of State may be found here: www.kssos.org/. To search the business database, use the drop-down menu under the words “Quick Links,” and select “Search business entity information,” then click “Go.” You will be taken to a page where you can select the method of search. You can choose to search for businesses by name, keyword, organizational number, resident agent name, resident agent name by keyword, or city and date. The search results will be returned in a list, including the name of the corporation, location and business ID number. The names are clickable links that will allow you to view additional information, including address, type of entity, the month ending that entity’s tax year, date of incorporation, the date of the last correct annual report, the date the next annual report Is due, dates of extension, expiration and forfeiture, the state of formation, and the resident agent. The top of the page will also have selections marked “Certificate of Good Standing” and “Letter of Good Standing” that will allow you to obtain proof of good standing if the corporation qualifies.

If you wish to access UCC filings online, you must first be a member of Kansas.gov. To obtain a password, it will be necessary to visit the web site www.kansas.gov or call them at 1-800-4-KANSAS. Once you have a password, you can begin at the Kansas Secretary of State home page. In the drop-down menu under “Quick Links,” select “Conduct a UCC search,” then click on “Go.” At this point, you will be asked for your sign-on information, and then may proceed to search by debtor.

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