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How to Find Business Records in Kentucky

Kentucky Business Records

Searching for Business Records in Kentucky

In Kentucky, it is the duty of the Secretary of State to maintain certain important business documents, including evidence of incorporation, records about trademarks, and Uniform Commercial Code filings. These documents can be accessed and viewed by the public. Here are a few tips to assist you in accessing these records.

What Records Are Maintained by the Kentucky Secretary of State?

When a business incorporates, it is necessary to file documents memorializing the incorporation with the Secretary of State. These documents are matters of public record.

Additionally, the Kentucky Secretary of State maintains UCC, or Uniform Commercial Code, filings. These filings document security interests, or liens that a secured party has in a debtor’s collateral in exchange for a loan.

Finally, the Secretary of State in Kentucky maintains records pertaining to a state registry of trademarks that are claimed by Kentucky businesses. It must be remembered that this is neither a national registry, nor even a smaller branch of the United States Patent and Trademark Office; instead, the Kentucky trademark records are entirely separate from the national registry maintained by the Patent and Trademark Office, and should not be used as a substitute for a national trademark search.

Why Would a Business Not Have Documents On File?

First, not all businesses incorporate. Therefore, it is possible that a business would have no documents on file because it is an unincorporated business.

It is also possible that the business in question incorporated in a state other than Kentucky. Many businesses choose to incorporate in states other than where their offices are located, in order to take advantage of the laws of that state. If you are trying to determine where a business may have incorporated outside of Kentucky, the State of Delaware is a good starting place, since Delaware has a reputation for having advantageous business laws.

How Can I Search for Records Maintained by the Kentucky Secretary of State?

For businesses incorporated in the State of Kentucky, records of the corporation’s formation and status may be accessed either on site or online. If you wish to visit the Corporations Division, Records Branch of the Kentucky Secretary of State, the address is: 700 Capital Avenue, Suite 156, Frankfort, Kentucky, 40601.

If you wish to search for Kentucky business records online, begin by going to the website for the Kentucky Secretary of State, located at: To search for Kentucky business entities, scroll over “Business Services” and click on “Business Records.” This takes you to a page providing some basic information on the records maintained by the Secretary of State. To proceed to the search page, click on the words “click here” in the third paragraph. On the search page, enter the name of a business or its organization number. You will then be able to access information for entities matching the search terms, including the precise name of the entity, the organization number, company type, status, state of incorporation, standing, date of filing, date of last annual report, the principal address, the identity of the registered agent, and information about the directors and incorporators. If there are scanned images that may be viewed, links to these items will appear as well.

To search for UCC filings, from the home page scroll over “Business Services” and click on “UCC.” Scroll down the screen to find the words “Uniform Commercial Code Index Search.” Clicking on this link will take you to a page where you can input your search terms including name or filing number. For filings made prior to June 29, 2001, it may be necessary to perform a non-standard search. The link to this search page is included above the search window, and operates the same way as the standard search page. A non-standard search allows for partial matches of a name, rather than requiring precise matches. The two search procedures are available due to a change in the law effective July 1, 2001, when it became a requirement to use the exact legal organization name in a filing. Either way, the results will be returned in list form, including the debtor’s name as a clickable link to obtain additional information about the filing, the identity of the debtor and secured party, the date filed, and a description of the collateral.

To search for trademarks and service marks, from the home page scroll over “Business Services” and select “Trademarks and Service Marks.” Scrolling down, click on the words “click here” which will take you to a search page where you can determine the method of search, whether the results list should include results that match all keywords or any keywords, and where your keywords can be entered. It should be remembered that this trademark search pertaining only to a state registry maintained in Kentucky and is not the same as the national registry maintained by the United States Patent and Trademark Office.

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