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How to Find Business Records in Oregon

Searching for Business Records in Oregon

In the State of Oregon, the Secretary of State is charged with the duty of maintaining certain business records including business entity documentation and UCC filings. Much of this information can be gleaned through an online search. Here are a few tips for accessing this information over the internet.

What Records Are Maintained by the Oregon Secretary of State?

The Oregon Secretary of State keeps records pertaining to the formation and status of corporations and similar business entities. Much of this information is available and searchable online.

Additionally, the Oregon Secretary of State maintains UCC (Uniform Commercial Code) filings. These records document security interests that secured parties have in a debtor’s collateral.

How Can I Search for Records Maintained by the Oregon Secretary of State?

To begin searching for business information in the State of Oregon, begin by visiting the website for the Oregon Secretary of State, located at http://www.filinginoregon.com/business/index.htm . Scroll over the option marked “Corporation” to view the search options.

To search for business entity information by the business name or the registry number, from the Corporation menu, select “Business Registration Services.” This will take you to a page by the same name. Scroll down to select the option “Business Name Search.” This will open a new window with a search page with windows to input either the name of the business to be searched or the registry number of the business. To determine how narrow or broad you wish your search to be, scroll to the bottom of the screen and select the radio button of the desired search method, which are listed in order from most restrictive to least restrictive. You may choose between a business name availability check, the exact words in exact order (only as keyed, or followed by other words), exact words in any word order, sound-alike words in exact order, sound-alike words in any order, or an extended search in any word order. After making this selection, you may select radio buttons on the right side of the page to determine whether the search will return results corresponding with active corporations only, inactive corporations only, or both active and inactive corporations. Once you have entered your search criteria, click on the button marked “Search for Business Name” (even if you have entered a registry number instead).

The search results will be returned in a list form, including the business name, registry number, entity type, entity status and name status. The business names and registry numbers are clickable links, which will take you to a page dedicated to that business entity. This page will provide additional information about the business entity including jurisdiction, registry date, principal place of business, mailing address, the name and address of the registered agent, and the name and address of certain corporate officers. This page will also include the name history for the business name and a summary history which includes a list of the documents filed in conjunction with that business entity, including the name of each document, the date of filing, and the status. A link above the summary history section permits you to order copies of the documents for a fee.

If you wish instead to search for a business using the name of an individual affiliated with the business, from the business name search page, select the link marked “By Individual,” below and to the right of the “Search for Business Name” button. This will take you to a new search page where you may input the first and last name of the individual. A middle name may also be entered but is not required. At the bottom of the page, a list of radio buttons permits you to narrow the search if you wish. You may elect to search under all associated names, all associated names except agent, or you may specify whether you only want to search for agents, general partners, members, managing partners, managers, partners, presidents, registrants, authorized representatives, secretaries or trustees. You can also select whether you wish your search results to pertain to active corporations, inactive corporations, or both. After you have entered your search criteria, select the button marked “Search for Associated Names.”

The search results will be returned in list form identical to the search results for a business name search. Clicking on the business name or registry number will provide you with the same additional information.

To search for UCC filing information, from the Corporation menu, select “UCC Services.” Then select “UCC Record Search.” You will be taken to a page explaining how to request copies of UCC documents, and then you will be automatically redirected to the UCC search page. From the UCC search page, you can select to perform a standard RA9 search (by organization or individual name), a non-standard RA9 search (permitting you to search for parts of words or sound-alikes, a good choice if you aren’t certain of the name or spelling), or to search by file number. After entering your search criteria, click on “Search.”

The search results will be returned in list form, including name, address, lien number, lien type, filing date, termination date, and lapse date. The names are clickable links in blue. Clicking on these will allow you to access additional information including a list of the documents filed in association with that UCC record.

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